Module 5
Delivering Your Message
Gathering strong letters is only half the work. The way you deliver them to the Court makes all the difference. Judges may receive hundreds of pages in a sentencing packet. If your letters are scattered, repetitive, or poorly formatted, they risk being overlooked. This module shows how to present your letters as part of a clear, compelling sentencing package—one that supports your broader mitigation strategy.
Module Resources
Learning Objectives
Work with Counsel
All letters go through your attorney
Package as Evidence
Frame letters as supporting material
Quality Focus
Thoughtful letters over many short ones
Professional
Typed, signed, dated, and organized
Integration
Align with your personal statement
Key Concepts
Your Attorney Is the Conduit
- All letters must go through your defense attorney
- Attorneys know local practices—some judges prefer letters attached to the sentencing memorandum
- Never bypass counsel by submitting directly to the Court
Package Letters as Evidence
- Letters should not stand alone; they should be framed as supporting material for your narrative
- Example: If your memorandum highlights your role as a caregiver, include letters that illustrate that role
Quality Over Quantity
- Judges often skim. A dozen thoughtful letters carry more weight than 50 short ones
- Avoid duplication—each letter should tell a different story
Professional Presentation
- Letters should be typed, signed, and dated
- Organize in a logical sequence: family, work, community, faith, service
- Include a table of contents for larger packets
Integration with Your Statement
- Letters should reinforce themes in your personal statement: remorse, growth, community value
- When letters and your own words echo the same truths, credibility increases
Steps to Deliver Effectively
Final Review With Counsel
- Share your organized packet early enough for your attorney to review and advise
- Accept edits, exclusions, or rearrangements—strategy matters
Create a Summary Sheet
Provide counsel with a one-page overview listing each writer, relationship, and key theme. Judges may glance at this before diving into the packet.
Example:
- Pastor Smith – Faith leader – Mentorship and service
- Maria Lopez – Employer – Reliability and honesty at work
- Aunt Sharon – Family – Caregiving role for aging parent
Submit on Time
- Meet the court's deadlines for sentencing submissions
- Judges rarely consider late material
Key Takeaways
- How you present your letters matters as much as the letters themselves
- Judges want to see sincerity, organization, and alignment with the broader sentencing package
- By working closely with counsel and presenting letters professionally, you transform individual stories into a persuasive narrative about your character
Reflection Journal Prompts
Worksheet: My Letter Packet Plan
Fill in the following before final submission: